Responsibilities:

• Lead and run council meetings.

• Meet with state officers and sponsors.

• Main contact for AAA.

• Give opening and closing remarks at the convention.

• Book the keynote speaker.

• Work with Finance Director on 501-C3 non profit status

• Book the convention venue.

• Arrange food services at the event

• Purchase event insurance.

• Organize a competition floor plan.

Responsibilities:

• Process membership payments and deposits.

• Send payment receipts.

• Handle convention expenses, stipends, vendors, and scholarships.

• Prepare a year-end financial report.

• ​Work with Director on 501-3C Non profit status

Responsibilities:​

• Track school memberships and payments.

• Confirm membership records are correct.

• Keep organized school folders with all correspondence.

• Run the registration table at the event.

• Work with the treasurer to confirm payments.

Responsibilities:​

• Send updates and announcements to school sponsors.

• Share information with other council members.

• Manage social media accounts.

• Create flyers and digital materials to recruit new schools.

• Keep the website up to date.

• Oversee design of the AYAA logo.

Responsibilities:

• Recruit judges (college staff, local artists).

• Prepare judge books, track entries, and assign helpers.

• Guide judges on art categories (Abstract, Expressive, Realistic).

• Will work with the rest of the council to adjust or add/subtract categories in the competition based on number of entries from one year to the next.

• Will work with an assistant/co-chair to plan and run On-site competition

• Setup college fair with representatives from area universities there to judge artwork

Responsibilities:

• Form a review panel for scholarship applications.

• Update and manage the scholarship application process.

• Collect applicant data and send award letters.

• Send payments to colleges after acceptance forms are returned

Responsibilities:

• Set up tables and chairs for artwork displays.

• Bring student helpers for setup.

• Coordinate with audio/video technicians.

• Stay after the event to clean up and take down.

Responsibilities:

• Order award plaques and Patron of the Arts plaque.

• Work with the Director to select Patron of the Arts.

• Order gifts for judges.

Responsibilities:

• Create a slideshow for the Awards Ceremony.

• Coordinate with Competition Chair and helpers.

• Prepare slides to introduce college fair representatives.

Responsibilities:

• Organize the On-site student roster provided by member schools by category 

• Create Prompts for all 6 On-site categories

• Provide materials related to the categories and prompts

• Work with judges assigned to these categories at the AYAA convention